Arizon Companies
  • 27-Jun-2017 to 26-Aug-2017 (CST)
  • Accounting
  • MO, USA
  • Salary
  • Full Time

Health, Dental, Vision, Life Insurance 401K


The Office Coordinator will perform a wide range of administrative and clerical responsibilities supporting the company's Accounting Department.  A general understanding of accounting processes and light accounting skills are required for success in this role. Candidate should possess basic knowledge of tasks such as payroll and labor reconciliation, insurance and employee benefit administration, expense reconciliation, vendor management, and order processing. The ideal candidate is a dedicated, hardworking, reliable and flexible individual with a positive, can-do attitude who can effectively implement our company's Standard Accounting and Operating Procedures. 



  • Daily labor reconciliation of hours worked between the payroll software the ERP system for all hourly employees. This will include working closely with Production Managers to resolve daily issues.
  • Daily Time Off auditing, tracking, and companywide notifications.
  • Administration of Employee Benefits: Health, Dental, Life, and 401K.
  • Reconciliation of the Health, Dental, and Life Insurance invoices compared to bi-weekly payroll deductions to ensure accuracy.
  • Data entry in the Payroll and ERP system for all employee records.  


  • Responsible for some corporate account expense reconciliations and entry for payment.      
  • Responsible for all new vendor setup to include: setting up new vendors in the ERP system with appropriate payment terms and vendor information, collecting required paperwork from new vendors, and maintain vendor files.
  • Maintain and update all existing vendor files which may include: assisting the purchasing department in negotiating better terms with existing vendors, collecting required paperwork from existing vendors, and maintaining vendor files.
  • Maintain accurate and up to date Accounts Payable Files by Vendor and by date.       Responsible for all Accounts Payable filing.
  • Coordinate and approve all Travel Requests for Company Employees, Customers and/or Guests. To include sourcing local Accommodation and Attraction Packages for Guests, review and approve Employee Travel Requests in accordance with the Travel Guidelines.



  • Upon project completion the Office Coordinator will be responsible for all of the Project Completion paperwork to include: issuing a Bill of Sale, completing Warranty Registration Process, final issuance of Warranty Certificate, Warranty Expiration Tracking, tracking Substantial Completion Paperwork and Field Service Reports.
  • Upon project completion the Office Coordinator will be responsible for checking each job against the bill of material to determine usage vs. price variances on materials, checking actual labor hours to the engineering department's estimates and tying all of this information into weekly financial reports on each order that is shipped the previous week.
  • Upon startup completion of each project the Office Coordinator will send a customer service survey to each customer and follow up to gain feedback.
  • The Office Coordinator will be responsible for maintaining all project files with the appropriate legal and project information. 



  • Answer phones, take messages, route incoming calls
  • Responsible for general clerical and office tasks
  • Perform other duties as assigned


  • Associate's degree preferred, High School Graduate or its equivalent and 3 to 5 years related work experience
  • Sound judgment, accuracy, timeliness, and reliability are required key skills
  • Exhibit a friendly, positive and professional demeanor
  • Attention to detail and excellent follow-through skills are essential
  • Must be highly organized and able to prioritize and multi-task effectively
  • Must be able to work under pressure on competing responsibilities with discretion and accuracy to meet deadlines
  • Excellent writing, grammar and proofreading skills are necessary for reports, letters, e-mails and professional business correspondence
  • Proficiency in MS Office Programs including MS Excel, Outlook, and Word
  • Experience with data entry
  • Ability to self-manage yet understand the dynamics of working as a team
  • Strong interpersonal and communication skills a must
Arizon Companies
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